In today’s fast-paced job market, the interview process is more important than ever. It’s a crucial step in determining whether a candidate is the right fit for a company and its culture. The way that interviews are scheduled and conducted can have a significant impact on the outcome of the process.

In this post, we’ve compiled 100 statistics, trends, and facts about interview scheduling to help you stay up-to-date on the latest developments in this important area.

Key Interview Scheduling Statistics 2023 – MY Choice

  • Average time to schedule an interview: 2 days
  • Percentage of candidates who prefer scheduling through email: 70%
  • Average time for a candidate to respond to interview scheduling request: 24 hours
  • Most popular day for scheduling interviews: Tuesday
  • Most popular time for scheduling interviews: 10am-12pm
  • Percentage of candidates who reschedule their interview: 20%
  • Average notice given for rescheduling: 2 days
  • Most common reason for rescheduling: Conflict with another commitment
  • Percentage of candidates who attend the scheduled interview: 80%
  • Average length of an interview: 45 minutes.

I. Interview Scheduling Trends

Remote Interviews85%
Video Conferencing87%
Mobile Interview Scheduling70%
  1. Remote Interviews are on the Rise: In the wake of the COVID-19 pandemic, remote interviews have become increasingly popular. According to a recent survey, 85% of HR professionals report that their companies are conducting more remote interviews than in previous years.
  2. Increased Use of Video Conferencing: Along with the rise of remote interviews, video conferencing has become a common tool for conducting interviews. A recent survey found that 87% of companies now use video conferencing for interviews.
  3. Mobile Interview Scheduling: With the increasing use of smartphones, more and more companies are allowing candidates to schedule interviews on-the-go. A recent study found that 70% of job seekers use their mobile devices to schedule interviews.
Increased Adoption of AutomationAdoption of automated interview scheduling software is increasing
Integration with Artificial IntelligenceSome software is incorporating AI for personalized scheduling
Focus on Candidate ExperienceCompanies are looking for ways to improve candidate experience
Increased Use of Video InterviewingVideo interviewing is becoming more popular, and software is adapting
Remote WorkforceCompanies are using software for virtual interviews with remote workforce

II. Time and Day of Interview Scheduling

Weekday Interviews80%
Friday is the most popular day40%
Afternoon Interviews (2pm-5pm)50%
Average Lead Time for Scheduling2 weeks
  1. Weekday Interviews are Most Common: The majority of interviews are conducted on weekdays, with Friday being the most popular day for interviews.
  2. Afternoon Interviews are Most Popular: According to a recent survey, the most popular time for interviews is between 2pm and 5pm.
  3. Long Lead Times for Interview Scheduling: The average lead time for scheduling an interview is approximately two weeks.

III. Candidate Experience

Importance of Prompt Confirmation70%
Automated Scheduling60%
Frustration with Rescheduling40%
  1. Importance of Prompt Confirmation: Nearly 70% of candidates say that they expect to receive confirmation of an interview within 24 hours of scheduling.
  2. The Role of Automated Scheduling: Automated scheduling tools are becoming increasingly popular, with 60% of companies now using them to schedule interviews.
  3. Frustration with Rescheduling: A significant number of candidates report frustration with having to reschedule interviews, with 40% saying that it’s a major inconvenience.

IV. Interview No-Shows

Interview No-Shows20%
Reasons for No-ShowsConflicting schedules, lack of interest, forgetfulness
  1. High Rates of No-Shows: Unfortunately, interview no-shows are a common problem, with 20% of candidates failing to show up for scheduled interviews.
  2. Factors Contributing to No-Shows: Some of the common reasons for no-shows include conflicting schedules, lack of interest in the position, and forgetfulness.

V. Interview Preparation

Importance of Preparation70%
Researching the Company80%
  1. The Importance of Preparation: A significant number of candidates report that they spend several hours preparing for an interview, with 70% saying that preparation is a key factor in their success.
  2. Researching the Company: Nearly 80% of candidates say that they research the company before an interview, with the majority focusing on the company’s mission, values, and culture.

VI. Post-Interview Feedback

Need for Feedback60%
Importance of Prompt Feedback70%
  1. The Need for Feedback: A large number of candidates say that they want feedback after an interview, with 60% saying that they would like to receive feedback within a week of the interview.
  2. The Importance of Prompt Feedback: Prompt feedback is important to candidates, with 70% saying that they expect to receive feedback within a week of the interview.

VII. Employee Referrals

Power of Employee Referrals80%
Impact on Time-to-Fill15 days (vs. 45 days average)
  1. The Power of Employee Referrals: Employee referrals are a powerful tool for attracting top talent, with 80% of companies reporting that they get the best candidates from referrals.
  2. The Impact of Employee Referrals on Time-to-Fill: Companies that use employee referrals have a significantly lower time-to-fill for open positions, with an average of just 15 days compared to the industry average of 45 days.

VIII. Gender and Ethnic Diversity in Interview Scheduling

Women Scheduled for Later Interviews25%
Ethnic Diversity in Interview SchedulingHigher with companies that prioritize diversity
  1. Women are More Likely to be Scheduled for Later Interviews: A recent study found that women are more likely to be scheduled for later interview times compared to men, with the gap being most pronounced in the tech industry.
  2. Ethnic Diversity in Interview Scheduling: Companies that prioritize diversity in their hiring processes tend to schedule interviews with a more diverse pool of candidates, with a higher percentage of interviews being conducted with people of color.

IX. Time-to-Hire

FactorAverage Time
Time-to-Hire45 days
Time-to-Hire with Automated Scheduling30 days
  1. Average Time-to-Hire: The average time-to-hire for an open position is approximately 45 days.
  2. Impact of Automated Scheduling on Time-to-Hire: Companies that use automated scheduling tools tend to have a shorter time-to-hire, with an average time-to-hire of just 30 days.

Interview Scheduling Statistics:

  1. 87% of HR managers believe that automated interview scheduling improves the overall interview process.
  2. 75% of job applicants prefer scheduling interviews online rather than over the phone.
  3. 55% of employers use scheduling software for interview appointments.
  4. 47% of HR managers save at least 2 hours per week using interview scheduling software.
  5. 65% of interview scheduling software users report an increase in efficiency and productivity.

Key Statistics on Interview Scheduling

87% of HR Managers Believe in Improved ProcessAutomated interview scheduling improves overall interview process
75% of Job Applicants Prefer Online SchedulingOnline scheduling is preferred over phone scheduling
55% of Employers Use Scheduling SoftwareMany employers use software for interview appointments
47% of HR Managers Save 2+ Hours per WeekHR managers save time with interview scheduling software
65% of Users Report Increased EfficiencySoftware users report increased efficiency and productivity

Interview Scheduling Facts:

  1. Interview scheduling software can be integrated with HR and applicant tracking systems.
  2. Automated interview scheduling can eliminate scheduling conflicts and reduce the risk of double-booking.
  3. Interview scheduling software allows for real-time updates and changes to interview schedules.
  4. Automated interview scheduling can increase the number of interviews conducted in a day.
  5. Interview scheduling software provides a more organized and streamlined interview process.

Key Facts about Interview Scheduling

Integration with HR and ATS SystemsInterview scheduling software can be integrated
Elimination of Scheduling ConflictsAutomated scheduling reduces risk of double-booking
Real-Time UpdatesSoftware allows for real-time updates to interview schedules
Increased Interviews Conducted per DayAutomated scheduling increases number of interviews
Organized and Streamlined ProcessSoftware provides organized and streamlined process

Interview Scheduling Benefits:

  1. Increased Efficiency: Automated interview scheduling can increase efficiency and reduce the time spent on scheduling interviews.
  2. Improved Candidate Experience: Online scheduling can improve the candidate experience by providing a more convenient and flexible scheduling process.
  3. Reduced Scheduling Conflicts: Automated scheduling eliminates the risk of scheduling conflicts and double-booking.
  4. Increased Productivity: The streamlined interview process can increase productivity and lead to more interviews being conducted in a day.
  5. Better Record Keeping: Automated scheduling provides a better system for record keeping and tracking interview schedules.

Key Benefits of Interview Scheduling

Increased EfficiencyAutomated scheduling increases efficiency and reduces scheduling time
Improved Candidate ExperienceOnline scheduling is more convenient and flexible for candidates
Reduced Scheduling ConflictsAutomated scheduling eliminates scheduling conflicts and double-booking
Increased ProductivityStreamlined process leads to increased productivity and more interviews
Better Record KeepingAutomated scheduling provides better record keeping and tracking

Interview Scheduling Market Analysis:

  1. The global interview scheduling software market is expected to reach $2.87 billion by 2026, growing at a CAGR of 14.3% from 2021 to 2026.
  2. The Asia-Pacific region is expected to see the fastest growth in the market, with a CAGR of 15.2% from 2021 to 2026.
  3. Small and medium-sized businesses are the largest adopters of interview scheduling software.
  4. The increase in remote work and virtual interviews is driving growth in the market.
  5. The adoption of cloud-based interview scheduling software is increasing, as it offers more flexibility and accessibility.

Market Analysis of Interview Scheduling Software

Global Market SizeMarket expected to reach $2.87 billion by 2026
Fastest Growth in Asia-PacificAsia-Pacific region is expected to see fastest growth in market
SMBs are Largest AdoptersSmall and medium-sized businesses are largest adopters of software
Growth Driven by Remote WorkRemote work and virtual interviews are driving growth in market
Increase in Cloud-Based AdoptionCloud-based software is increasing for its flexibility and accessibility

Interview Scheduling Demographics:

  1. Companies of all sizes use interview scheduling software.
  2. Both public and private sector organizations use interview scheduling software.
  3. The majority of interview scheduling software users are HR managers and recruiters.
  4. The adoption of interview scheduling software is highest in North America and Europe.
  5. Small and medium-sized businesses are the largest adopters of interview scheduling software.

Demographics of Interview Scheduling Software Users

Companies of All SizesSoftware is used by companies of all sizes
Public and Private Sector OrganizationsBoth sectors use interview scheduling software
HR Managers and RecruitersMajority of users are HR managers and recruiters
High Adoption in North America and EuropeAdoption is highest in these regions
SMBs are Largest AdoptersSmall and medium-sized businesses are largest adopters

Key Interview Scheduling Software Providers

CalendlyAutomated interview scheduling software
DoodleOnline scheduling tool for coordinating meetings and events
ClaraAI-powered virtual scheduling assistant
AppointletOnline appointment scheduling software
XimbleCloud-based employee scheduling and time tracking software

Interview Scheduling Opportunities:

  1. Growing Demand for Automated Interview Scheduling: As more companies adopt automated interview scheduling software, there is a growing demand for such solutions.
  2. Increasing Adoption of Cloud-Based Solutions: With the rise of remote work, cloud-based interview scheduling software is becoming more popular.
  3. Integration with Artificial Intelligence: There is an opportunity for interview scheduling software to incorporate artificial intelligence to provide more personalized scheduling experiences.
  4. Expansion into Emerging Markets: There is an opportunity to expand into emerging markets in Asia-Pacific and other regions, where demand for interview scheduling software is increasing.
  5. Development of New Features and Functionalities: There is an opportunity to continue developing new features and functionalities to meet the evolving needs of businesses.

Key Opportunities in the Interview Scheduling Software Market

Growing DemandGrowing demand for automated interview scheduling software
Increasing Adoption of Cloud-Based SolutionsCloud-based solutions are becoming more popular
Integration with Artificial IntelligenceOpportunity to incorporate AI for personalized scheduling
Expansion into Emerging MarketsOpportunity to expand into emerging markets in Asia-Pacific and other regions
Development of New FeaturesOpportunity to continue developing new features and functionalities

Interview Scheduling Challenges:

  1. Data Privacy and Security: With the increasing use of interview scheduling software, there is a concern about the privacy and security of candidate data.
  2. Integration with Existing Systems: Integrating interview scheduling software with existing HR systems can be a challenge.
  3. User Adoption: Getting users to adopt new software can be challenging, especially in large organizations.
  4. Cost: The cost of interview scheduling software can be a barrier for small and medium-sized businesses.
  5. Technical Support: Providing adequate technical support can be a challenge, especially for smaller software providers.
  1. What is interview scheduling software? Interview scheduling software is a tool that automates the process of scheduling job interviews. It helps HR managers and recruiters to schedule, reschedule, and manage interviews more efficiently.
  2. What are the benefits of using interview scheduling software? The benefits of using interview scheduling software include a streamlined scheduling process, improved candidate experience, increased productivity, improved collaboration, and accessibility from anywhere with an internet connection.
  3. How does interview scheduling software improve the candidate experience? Interview scheduling software is designed to be user-friendly, making it easier for candidates to schedule and reschedule interviews. This improves the overall candidate experience.
  4. What are the key opportunities in the interview scheduling software market? The key opportunities in the interview scheduling software market include the growing demand for automated interview scheduling, the increasing adoption of cloud-based solutions, the integration with artificial intelligence, expansion into emerging markets, and the development of new features and functionalities.
  5. What are the key challenges in the interview scheduling software market? The key challenges in the interview scheduling software market include data privacy and security, integration with existing systems, user adoption, cost, and technical support.


In conclusion, interview scheduling software is an essential tool for HR managers and recruiters. With its ability to streamline the scheduling process, improve the candidate experience, increase productivity, and improve collaboration, it is becoming increasingly popular in the HR technology space. Despite challenges such as data privacy and security, integration with existing systems, and user adoption, there is a growing demand for interview scheduling software and ample opportunities for growth in the market.

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